2017 OSHA Recordkeeping: 3 Step Process

2017 OSHA Recordkeeping: 3 Step Process

I hope everyone had a great 2017 and marked a great year of continuous safety improvement.

 

It is that time of year again, time to complete your 2017 OSHA 300 Logs and post the OSHA 300A by February 1, 2018 – April 30, 2018.  If you know what those are, then let this serve as a reminder.

 

If you are unsure what OSHA 300 Logs are, what to do with them, when to do it, or just want a refresher…please read on.

 

Step 1: Determine if you need to keep OSHA 300 Logs

  • If you answer yes to any one of these questions, you need to keep OSHA 300 Logs and continue to Step 2:

 

Step 2: Complete OSHA 300 Logs

  • Download Excel Spreadsheet here: https://www.osha.gov/recordkeeping/new-osha300form6-30-16.xls

  • Requirements for Completing:

    • You must enter information about your business at the top of the OSHA 300 Log

    • You must complete an OSHA 301 Incident Report form, or an equivalent form, for each recordable injury or illness entered on the OSHA 300 Log

    • You must enter each recordable injury or illness on the OSHA 300 Log and 301 Incident Report within seven (7) calendar days of receiving information that a recordable injury or illness has occurred

    • You must keep a separate OSHA 300 Log for each establishment that is expected to be in operation for one year or longer.

    • NOTE: If you need any help filling out and completing the OSHA 300A, please give us a call, (704) 574-6566, or send us an email (support@progressivesafety.com) and we can help you through it.

 

Step 3: Post 300A from February 1, 2018 – April 30, 2018

  • Requirements:

    • Review the OSHA 300 Log to verify that the entries are complete and accurate, and correct any deficiencies identified

    • Complete the OSHA 300A form in the Excel workbook which is the annual summary of injuries and illnesses

    • Date the summary (ensure the year is dated after December 31, 2017)

    • Certify (sign) the summary (must be by a company officer, executive, or principal)

    • Post a copy of the annual summary in each establishment in a conspicuous place or places where notices to employees are customarily posted. You must ensure that the posted annual summary is not altered, defaced or covered by other material.

    • You must post the summary no later than February 1 of the year following the year covered by the records and keep the posting in place until April 30.

    • OSHA can issue an Other-Than-Serious citation for failure to follow the posting and reporting rules related to Form 300A.  The maximum fine can be as high as $12,934 per violation.

    • NOTE: If you need any help determining OSHA recordability and/or how to fill-out the OSHA 300 Log, please give us a call, (704) 574-6566, or send us an email (support@progressivesafety.com) and we can help you through it.

 

That’s it unless you have to submit your records electronically to OSHA.

 

If you are required to submit your 2017 OSHA 300 Logs electronically to OSHA you will have to complete the submission by July 1, 2018.  Our next blog post will cover the requirements and how to complete the electronic submission - sign-up to be placed on our communications list to stay updated.

 

If you have any questions or need anything else at all, please feel free to contact us by email (support@progressivesafety.com)

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